1. Start the Microsoft Outlook program.
Use the Start menu to start Outlook 2016. If you’ve never used Outlook before, it will prompt you to create a new account. In that case, skip ahead to step 2.
If you’ve previously used Outlook and it doesn’t prompt you, click the File tab, then the Add Account button:
2. The “Auto Account Setup” window appears.
When this window appears, leave the spaces empty, choose the Manual setup or additional server types option, then click Next.
3. The “Choose Service window” appears.
Choose POP or IMAP, then click Next.
4. The “POP and IMAP Account Settings” window appears.
This is the window where you’ll enter most of your account settings. Be sure to choose POP3 and use the above email server information. You may refer to the image file as an example.
“Your Name” is the name that other people will see when you send them e-mail. It should usually be your real name.
Enter your “Email Address”. The address must be the e-mail address of the mailbox you created in your account management control panel.
For “Account Type”, choose POP3.
Enter both the “Incoming mail server” and “Outgoing mail server (SMTP)” as mentioned below.
Incoming mail server: pop.domainname eg pop.abc.com
Outgoing mail server: asmtp.domainname eg asmtp.abc.com
Enter your e-mail address again as the “User Name”. (The user name must be all lowercase).
Type your e-mail password into the “Password” box. This is the password you chose for this e-mail address when you created the mailbox in your account management control panel. This password may be different from your master “My Account” password with our company.
Make sure that “Require logon using Secure Password Authentication (SPA)” is not checked.
Do not click “Test Account Settings” or “Next” yet; they will not work until you complete the next steps.
5. Setup SMTP authentication settings for Outgoing mails
Under Account settings, locate “More Settings”.
Click the More Settings button. A new “Internet E-mail Settings” window appears.
6. Choose the “Outgoing Server” tab.
In the “Outgoing Server” tab, check My outgoing server (SMTP) requires authentication.
Choose “Log on using” and fill up the “Username” (Full email address) and “Password” fields accordingly and leave a tick at the box beside “Remember Password”.
Do not leave a tick on, “Log on using Secure Password Authentication” and click Ok.
7. Choose the “Advanced” tab.
Under the “Advanced” tab, check and verify the following details:
Outgoing Mail (SMTP) port number: 25 or 366
Incoming Mail (POP): 110.
Kindly take note that no SSL connection is required for both incoming and outgoing connections.
Kindly check the “Delivery” section, do untick the “Leave a copy of messages on server”. By doing so, downloaded mails will be removed from the server thus clears the mailbox space.
Click on “OK”.
8. Close the “Internet E-mail Settings” window.
Click OK to close the “Internet E-mail Settings” window. The “Add New Account” window will still be visible.
9. Click the “Test Account Settings” button and you should see all items with green check marks.
Click the Close Button to close the test window. Click OK to save your settings.
If Outlook tells you a test failed, double-check to be sure you’ve entered the settings correctly.
10. Finish the wizard.
If the “Test Account Settings” window is still open, click Close to continue.
Click Finish to finish the wizard.